None of these options are particularly desirable and should be avoided. Add more resources (expensive and possibly difficult to do).Negotiate with the portfolio governance team to get the necessary resources.When a resource shortage occurs, the Project Manager has a few options: No Project Manager wants to get surprised by having fewer team resources than expected. ![]() The same resource data used to compile the portfolio level view can also be used to drill down to a single project view and give the Project Manager a look ahead to identify potential constraints or resource gaps. The focus is on a single project and whether there are any new resource shortages or constraints that would prevent the team from hitting their schedule, scope, and budget targets. The second question “are resources available to complete our committed work?” is a project-oriented view. The Project Oriented View of Resource Capacity Planning Extend the duration of a project to fit within the current availability.Reduce the scope of the new project to fit within the current availability.Reduce the work of existing resources to make them available for new project work (often by cancelling existing projects or putting projects on hold).Add more resources (often through contractors or hiring new employees). ![]() When there are inadequate resources for a new project, the portfolio governance team has a few options: Unfortunately, the most critical project resources are almost always fully utilized. Both of these conditions should be avoided. If a project is initiated when there are inadequate resources, it often requires some of those team members to work above their available capacity or they work less than the project forecasts which in turn extends the project and results in extra multi-tasking. Understanding resource availability informs whether new projects can be successfully completed on time, on scope, and on budget. This first question is portfolio-oriented in nature to help senior leaders on a portfolio governance team understand when new project work can be initiated with available resources. The Portfolio Oriented View of Resource Capacity Planning
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